Optimize your financial operations and achieve unparalleled efficiency with the Import Invoices with Payments module. This indispensable tool is expertly crafted to solve the tedious and error-prone challenges of manual invoice and payment entry. By empowering you to bulk import customer invoices and vendor bills—along with their full or partial payment details from a single Excel or CSV file, you can streamline your entire accounting cycle. This module is the ultimate solution for businesses migrating financial data, managing high volumes of transactions, or seeking to automate and simplify their invoicing and reconciliation processes.
Import a wide range of documents: Customer Invoices, Vendor Bills, Credit Notes, and Refunds.
Simultaneously import invoices and their corresponding payment information in one go.
Supports both Excel (.xlsx) and CSV (.csv) file formats for maximum flexibility.
Multiple options to map products on invoice lines: by name, internal reference, or barcode.
Automatically validate or post invoices upon import to accelerate your workflow.
Intelligently handles partial payments with options to keep invoices open or write off the remainder.
Import crucial payment details like the payment journal, amount, and date.
Includes clear, easy-to-use sample files to ensure your data is perfectly formatted for a seamless import.
Drastically reduces the time and manual effort required for data entry in Accounting.
Significantly improves the accuracy of your financial records by eliminating manual errors.
Accelerates the entire accounts receivable and accounts payable lifecycle.
Simplifies the process of migrating historical financial data from legacy systems.
Provides a complete and accurate view of your cash flow by keeping invoice statuses current.
Empowers accounting teams to manage large volumes of transactions with greater speed and precision.
Enhances overall financial control and reporting accuracy within your environment.
No More Manual Data Entry
One-Click Bulk Invoice Import
Smart Excel/CSV Invoice Uploader
Supports Detailed Line-Level Import
Do you want to import bulk invoices together ? Which has multiple product lines ?
Using this Apps, you can easily do that with single click. Excel file from your supplier no need to enter them manually, you can easily import them on ERP.
Our apps helps you to import customer and supplier(vendor bills) invoices both with very easy excel/csv format . Additionally we provide option to choose existing invoice number or import invoice number from excel file which you can select.
If you want to import extra fields from default apart from our sample files, we will add those on our import module without any extra cost. You can purchase our module and contact us on sales@browseinfo.in
e.,g If you want to add Analytic accounts and analytic tags details or discount on invoice, we will add without any cost
Data File Sample.
You have 3 different options to import invoice order.
If you are using only numeric value for Internal ref or Barcode field then please make sure the cell type/format is Text/Character
Import with Name.
Import with Code.
Import with Barcode.
- INVOICE ID
- - Invoice number for the invoice.
- PARTNER
- - Vendor/Customer name for the invoice order.
- CURRENCY
- - Currency for the invoice.
- PRODUCT
- - Product name for the invoice order.
- QUANTITY
- - Quantity for the above product.
- UOM
- - UOM for the above product.
- DESCRIPTION
- - Description for the product
- PRICE
- - Price for the above product.
- DISCOUNT
- - Discount for the product.
- Salesperson
- -Name of salesperson
- TAX
- -Tax for the product
- Date
- -Date of invoice
- Account
- -Name of Chart Of Account
The "INVOICE ID" should be same, as you can see in the image,"INVOICE ID" is same for different product list.This defines single invoice with different product lines.
Tax column is important you have to add "Tax column" though there is no need of adding tax.
1. When code is selected in Import option, please select file that contains code of products.
2. When barcode is selected in Import option, please select file that contains barcode of products.
3. When Name is selected in Import option, please select file that contains name of products.
Download Sample XLS and CSV Files
User can download sample file to import invoice by clicking "Download Sample Files" option on wizard" user can select file type as "XLS or CSV" and click "DOWNLOAD SAMPLE FILE" button on import wizard.
Import Invoice Menu
Under Invoicing > Customers user can see "Import Invoice" menu.
Import Customer Invoice
1. Sequence Option :
If you want to import details of invoice number from CSV/XLS you can also have option regarding this in import invoice wizard.
If you select "Use Excel/CSV Sequence Number" option then name field will came from CSV/XLS file.
2. Invoice Stage Option :
If you select "Import Draft Invoice" option then invoice will be import in draft stage.
If you select "Validate Invoice Automatically With Import" option then invoice will be import in validate/Open stage.
3. Account Option :
If you want to import Account from XLS/CSV so you have option for "Account Option" regarding this in import invoice wizard.
4. Type :
You have also option for import invoice for Customer, Vendors, Customer Refund(Customers Credit Note) or Vendors Refund(Supplier Credit Note).
5. Import Product By :
You have also option to import products by it's Name/ Barcode or Code(Internal Reference).
If you want to create product while importing invoice order then you have to select import with "Name".
After importing CSV/XLS with "Import Draft Invoice" option then user can see the imported customer invoice in draft stage and invoice number is same with all data as define in CSV/XLS file like customer, currency product, quantity, uom, discount, tax, and accounts also view in tree view.
After importing CSV/XLS with "Import Draft Invoice" option then user can see the imported customer invoice form view in draft stage and invoice number is same with all data as define in CSV/XLS file like customer, currency product, quantity, uom, discount, tax, and accounts also view in tree view.
Import Vendor Bills
User can import vendor bill from CSV/XLS file with all data for that user need to select "Supplier" option, User can select "Sequence Option as Use System Default Sequence Number", and "Import Product By : Code".
After importing CSV/XLS with "Validate Invoice Automatically With Import" option then user can see the imported customer vendor bills in posted stage and invoice number is same with all data as define in CSV/XLS file and view in tree view.
After importing CSV/XLS with "Validate Invoice Automatically With Import" option then user can see the imported customer vendor bills in posted stage and invoice number is same with all data as define in CSV/XLS file and view in form view.
Import Customer Credit Note
User can import vendor bill from CSV/XLS file with all data for that user need to select "Customer Credit Note" option, User can select "Account Option as Use Account From Excel/CSV", and "Import Product By : Barcode".
After importing user can see the imported customer credit note with all data as define in CSV/XLS file and view in tree view.
After importing user can see the imported customer credit note with all data as define in CSV/XLS file and view in form view.
Import Vendor Credit Note (Refunds)
User can import vendor credit note by selecting "Vendor Credit Note" option.
After importing CSV/XLS with user can see the imported customer credit note with all data as define in CSV/XLS file and view in tree view.
Import Vendor Credit Note (Refunds)
After importing CSV/XLS with user can see the imported customer credit note with all data as define in CSV/XLS file and view in form view.
Warning
It will generate error if you import wrong partner.
It will also generates errors when you import wrong value of Currency, Pricelist, UOM, Salesperson and Tax.
It will generate error if you import wrong file type.
It will generate error if date is not given in CSV/XLS file.
Installation Guide
Before installing this module you have to install following packages in your system.
1.sudo pip install xlrd
2.sudo pip install xlwt
OR
1.sudo apt-get install python-xlrd
2.sudo apt-get install python-xlwt