Google Drive Integration

$ 256.00 $ 320.00

17.0 16.0 15.0

Required Apps

cloud_base

Technical Name

google_drive_odoo

Support

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This module enables robust integration with Google Drive, allowing users to automatically synchronize attachments and folders between the cloud. It supports bi-directional sync importing files from Drive exporting documents to Drive streamlining document management and reducing server storage load. Optimized for user efficiency and professional data accessibility, this integration enhances capabilities by leveraging reliable cloud storage.

Two-way synchronization: export attachments and import Google Drive files seamlessly
Automatic sync via scheduled jobs no manual effort required
Auto-creation of folder structure in Drive for each document type, including customization via filters and folder naming conventions
Central file management with dashboards, search, bulk file handling, and sync logs tracking
Clean storage strategy: binary content is moved to Google Drive while retains links for efficiency and performance
Frees up storage by off-loading attachments to Google Drive
Improves access speed and reliability with cloud-hosted documents
Ensures backup and redundancy through mirrored content in Drive
Enhances user experience with easy file access, search, and management
Elevates document workflow professionalism with streamlined, cloud-integrated tools

This is the tool to integrate Google Drive features with folders and files. The app automatically stores attachments and directories in Google Drive and provides instant access to them via web links.

This is an extension to the tool . Read the full description of the features and optional modules on the core module page.

Automatic folders' structure

Decide which document types should have their own folders trees and synchronize those to Google Drive

Automatic regular sync

Rely on auto-synchronization between and Google Drive based on scheduled jobs. No manual interaction is required

Bilateral sync

sends attachments to Google Drive and retrieves files from there. Binary content is kept in clouds, while provides direct access to synced items

Cloud synchronization history

Control Google Drive sync logs right in Odoo. Export and share those in case of any issues. Be notified of any client disconnections

File manager interface

Manage synced folders and attachments from a single view. Comfortably navigate by directories. Search and download files one by one or in batch. Upload and move attachments to folders

Attachment box

Organize files of any object in a set of subfolders. Instantly access folders and files in the attachment box and in Google Drive.

Automatic backups

The app allows you to automatically sync and manage your current database backups to Google Drive.

Tricky setup, but works perfectly now

Really solid module. We managed to get a very flexible folder structure (sorted by clients) and synced all our sales orders, invoices and tasks by projects to Google Drive.

Initial setup was a bit of a pain and kinda tricky to configure everything at first, but now it's running smoothly and works perfectly. The faotools team helped a lot. Def worth it if u need to keep your docs organized in and Google Drive.

Recommended!

-- denis@bdecloud.com

Excellent !!!

Great App and great Service from faOtools.

-- Carlos A. Villarreal C.

Best module for integration with google drive

The module performs its function correctly and faOtools responds quickly to any problem and, in case of detecting any bug, quickly apply the changes. Its support is 10 stars.

-- sistemas@deza-sa.com

How synchronization works

Automatic two-sided sync

Configure sync for one or multiple Google Drive instances
Integration is based on scheduled jobs and is fully automatized. The app regularly checks changes in systems and runs sync operations
Synchronization is bilateral. Updates in are reflected in Google Drive (direct sync); changes in Google Drive modify folders and attachments (backward sync)
Cloud connection with Google Drive might be reset. In this way, the app assumes getting back all items back to (reverse sync)
folders and attachments might be re-attached to a new cloud client from Google Drive. Hence, items will be first taken back to (reverse sync) and then will be put into the new cloud storage (direct sync)

Queue-based synchronization

Once in 15 minutes, the app examines updates in and Google Drive to prepare a synchronization queue
Folders' checks follow the First-In-First-Out (FIFO) principle. So, directories that have not been examined for the longest will be processed first
Once in 15 minutes, the sync queue is run by the special scheduled job. Firstly, the most important (blocking) tasks would be done
Control planned jobs and their fulfillment in the special logs interface (Cloud Storage > Configuration > Sync Logs). Subscribe for particular cloud clients notifications
If the app faces sync failures, it will re-try operations afterward. Sync queue processing would not be stopped if there are items not blocked by such failures

attachments for Google Drive: direct sync

Direct sync prepares the folders' hierarchy and uploads attachments for Google Drive
Direct sync checks whether attachments are added or deleted for synced directories. If so, they will be created in Google Drive or removed from there. In particular, it means that any file added to a folder-related object (e.g. Quotation), would be automatically moved to a linked cloud client
Direct sync makes all synced attachments change their type to a link (URL), while binary content is removed with one of the next cleaners. So, no actual files would be stored on your server
Direct sync checks whether a new folder is added. Disregarding whether it is done manually or automatically, the app would generate a peer directory in Google Drive
Direct sync checks whether there are any updates in folders. If so, such changes are reflected in Google Drive

Google Drive files and folders: backward sync

Backward sync checks whether any files or subfolders are added to Google Drive folders. If so, the app would create URL attachments/subdirectories inside linked directories (and hence objects if any)
Backward sync checks whether there are any updates in folders or attachments. Such updates would be then reflected
Backward sync checks whether any files are deleted/moved in a Google Drive document folder. If so, a linked attachment would be also unlinked or moved
If you deleted a Google Drive folder related to a folder rule / object, their child files would be deleted as well. Thus, would remove related attachments. The folders, however, will be recovered with a direct sync
In case of conflicts, direct sync changes are in general considered more important than backward updates.

Resetting or changing Google Drive: reverse sync

In case you decided to reset the connection with Google Drive, files would be moved
In case you decided to change the cloud client of a folder rule or a folder, files would be first taken, and then direct sync for a new client would be done
Reverse sync operations are prioritized to direct and backward sync operations
Not all items can be correctly reversed to due to cloud client peculiarities. For example, there are documents that may exist only in cloud storage environments (e.g. Google Sheets). The app would try to convert such documents, but in some cases, it will require manual interactions.

Configuration and log in

Turn on the option 'Google Drive Sync' (cloud Storage > Configuration > Configuration). The optional add-on Google Drive Integration is required
Go to the Google Developer Console via the URL https://console.developers.google.com
Select or create a project
Find the section 'Dashboard' and press 'ENABLE APIS AND SERVICES'
Find Google Drive API and push the button to enable its API
Go to 'Credentials' and press the button 'Configure Consent Screen'. As the User Type select 'External' and push 'Create'
Add app information
- As an app name select any suitable
- As a user support email and developer contact information, select your email address
- Press 'Save and Continue'
- Avoid adding any other details except the ones named here (especially, a logo or authorization domains). This will invoke a long and complex Google verification process that is of no actual need to you
On the 'Scopes' page just press 'Save and Continue'
As Test Users add your GMail email address, then press 'Save and Continue'
Then, go to Credentials and push the button 'Create Credentials'
- 'Web application' as the application type
- As the authorized redirect URI, add the link in a format [YOURSITENAME]/google_drive_token (e.g. https://tools.com/google_drive_token).
- Save the app and copy 'Client ID' and 'Client Secret'
Publish the app on the OAuth consent screen. Otherwise, the token will be expired every week
Go to Cloud Storage > Configuration > Cloud Clients press 'Create'
- As a reference, introduce any name which would be clear to all users
- As a Cloud client, choose 'Google Drive'
- As a Root folder name, enter a title that will be used as the parent Google Drive directory for all synced folders.
- Copy 'Client ID' to the 'App client ID'
- Copy 'Client Secret' into the field 'App client secret'
- Insert previously generated redirect URL
- If you use team drives, check the related box. Make sure you really use team drives. In your Google Drive you should find the item 'Team Drives' in the left sidebar. This feature is available only for business and enterprise tariffs
- If the option 'Team Drive' is enabled, introduce its name. It should be absolutely the same as you see it in your Google Drive. Make sure that your user has full rights to all Google drives (usually, it is the same user who configures your team Google Drive)
Press 'Confirm'. redirects you to the Google login page. Check in the system, agree with all conditions, and grant all permissions asked
After login, Google redirects you back. Google Drive - synchronization is ready to be done
Apply the newly created cloud client to folder rules and/or manual folders which should be synced to that Google Drive
Await the sync scheduled job to be started. For testing purposes only: trigger integration manually from Cloud Storage > Configuration > Configuration > the button 'Launch sync'.